TMS software for US freight brokers

Run Every Load From Quote to Paid Invoice

One system for booking, rate confirmations, live tracking, carrier vetting, and AR/AP — so dispatch and accounting finally work from the same record, for one flat price.

30-minute personalized demo · set up in days, not months · no long-term contract

Built inside a working brokerage.

RateConHQ isn't slideware. It runs live freight desks every day — dispatching loads, emailing rate cons, tracking trucks, and settling invoices for a working US brokerage. Every feature exists because a dispatcher or an accountant needed it.

See how a load moves through it
$299/mo

One flat price for the whole brokerage. Unlimited users, unlimited shipments, every feature included.

Seconds

From a booked load to a branded rate confirmation in the carrier's inbox, ready to sign.

Days

To move from spreadsheets to one system — onboarding and data import included.

Product tour

One TMS for the whole brokerage

Loads, rate confirmations, tracking, carriers, customers, documents, and accounting stay on the same record. Dispatch sees what accounting sees — no re-typing, no version confusion.

Why brokers switch

What got you to 5 loads a week won't get you to 50

A spreadsheet, a shared inbox, and a folder of PDFs work — until they don't. Every new load means the same data typed into three more places, and every extra truck means more check calls.

Without a system

  • Same load typed into three tools
  • PODs lost in e-mail threads
  • Margin discovered at month-end

With RateConHQ

One record from the first call to the cleared payment.

The walkthrough

See how a load moves through RateConHQ

Booking creates the record. Delivery files the paperwork. Accounting settles itself.

01Booking

A quote becomes a load

Quotes die in inboxes and spreadsheets. In RateConHQ you enter the lane once — customer, stops, appointment windows, pricing — and that becomes the load record everything else hangs off. Credit limits are checked before you commit to the freight.

1.Quote

Price the lane on the load record itself — rebook a past lane by duplicating the load in one click.

2.Check

Customer credit limits are enforced before booking, so you never haul freight you can't collect on.

3.Book

One action flips the quote to booked. Nothing gets re-typed, nothing falls between tools.

02Carrier

Vet the carrier without leaving the load

New carrier? Pull their live FMCSA record by MC or DOT number right on the load — authority, safety data, company details. Assign them, and RateConHQ generates a branded rate confirmation and e-mails it for signature in the same step.

1.Vet

Live FMCSA SAFER data — authority status and safety record — before the carrier ever touches your freight.

2.Assign

Carrier, driver, and truck go on the load with dispatch notes. Their full history with you is one click away.

3.Confirm

A branded rate con is generated and e-mailed for signature. The signed copy files itself on the load.

03Dispatch & tracking

Track trucks, not phone calls

Dispatch the load and the updates flow in on their own. Statuses, locations, and check calls live on the load — and your customer gets a live tracking link that opens in any browser, no login required.

1.Dispatch

Statuses move the load through its lifecycle — booked, dispatched, at pickup, in transit, delivered.

2.Track

Live driver locations and automated check calls land on the load, so ops answers from facts.

3.Share

Send customers a live tracking page for their shipment. "Where's my truck?" answers itself.

04Delivery

Delivery closes the loop

The POD lands on the load, not in someone's inbox. Marking the load delivered files the paperwork, writes the audit history, and stages everything accounting needs — while the details are still fresh.

1.Capture

PODs, BOLs, and lumper receipts attach to the load — photos or PDFs, filed where they'll be found.

2.Verify

Delivered isn't a guess: statuses, timestamps, and documents tell one consistent story.

3.Audit

Every meaningful change is logged with who and when. "Who changed this rate?" takes seconds.

05Get paid

Invoice with the POD attached — then watch it get paid

One click builds the customer invoice and merges the PODs into a single PDF — the paperwork customers actually pay against. AR and AP generate from the load's pricing, aging reports keep receivables honest, and margin shows per load, not at month-end.

1.Invoice

Customer invoices merge the PODs into one PDF automatically — no printing, scanning, or stapling.

2.Settle

AR and AP flow from load pricing. Record payments one at a time or in bulk across loads.

3.Report

Dashboards show open AR, carrier payables, and margin per load, per customer, per week.

Book a Demo See Pricing

Getting started

Switch one workflow at a time

You don't have to move the whole brokerage on day one. Most teams start with loads and rate cons, then let tracking and accounting follow once the desk trusts the system.

Start with loads & rate cons

Go live in days. Onboarding includes importing your customers, carriers, and facilities so the team starts with real data.

Add tracking & documents

Turn off the check-call list. Locations flow in, customers watch their own tracking links, and PODs file themselves on the load.

Move accounting last

When dispatch lives on the load record, AR and AP generate themselves. Shut the spreadsheet down for good.

Integrations

Live data from the tools brokers already use

Your brokerage runs on facts pulled in automatically — not copy-paste.

F

FMCSA SAFER

Carrier authority, safety data, and company details pulled live during vetting.

T

Trucker Tools

Driver GPS tracking and automated check calls without another app to babysit.

G

Google Maps

Lanes, mileage, and live ETAs on every load and tracking page.

G

Gmail & Outlook

Connect your own address — rate cons, invoices, and updates send as you, tracked per load.

S

Stripe

Subscription billing handled securely — your card details never touch our servers.

E

EIA Diesel Index

Weekly national diesel prices on your dashboard for fuel-surcharge sanity.

See all integrations →

Built-in guardrails

Software that respects how money moves

Role permissions

Dispatch, AR, AP, management — each role sees exactly what it should, enforced on the server, not just hidden in the interface.

Audit history

Every rate change, status flip, and document upload is logged with who and when. Disputes end with a lookup, not an argument.

Settlement locks

Once a load is delivered and fully settled, its pricing locks. Numbers that cleared stay cleared — no quiet edits after the fact.

Plus: your logo, company details, and MC/DOT on every document your customers and carriers see.

Who it's for

How brokerages run on RateConHQ

The one-person desk

Everything from one screen

Quote, book, track, and invoice without tab-hopping. The rate con that took twenty minutes of copy-paste takes one click — and nothing slips because nothing lives in your head.

The growing team

One record, every role

Dispatch and accounting finally share the same load record. Permissions keep every role in its lane, and the audit log answers "what happened here?" without a meeting.

The high-touch brokerage

Look bigger than you are

Customers get live tracking links, clean branded paperwork, and invoices with the POD already attached. The service feels enterprise — the price isn't.

Pricing

$299/month. Unlimited everything.

Unlimited users, unlimited shipments, every feature — no per-seat maths, no tiers to outgrow. Founding offer: the first 20 brokerages get their first month free and keep the $299 rate for life.

See Pricing & FAQ Book a Demo

Ready when you've outgrown the spreadsheet

See RateConHQ end to end on your own lanes — a 30-minute walkthrough with a person who knows freight, not a sales deck.

Book a Demo Explore Features

Built for US freight brokers · $299/mo flat · cancel any time